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The biggest challenges in implementing BDO in the food service sector. How to overcome them?

Since 2024, food service businesses are required to report information about packaging placed into circulation in the Database of Products and Packaging and Waste Management (BDO). It is a fact that the amount of waste generated by the food service industry is ENORMOUS.

You won't be able to escape this obligation
The need to deal with this obligation involves significant effort for every entrepreneur, whether they run a small kebab stand or a large restaurant. In this article, we will take a look at the main challenges faced by restaurants, catering companies, bars, and cafes when implementing BDO, and present practical solutions that can help overcome them.

Why is BDO important for the food service industry?

The introduction of BDO aims to improve waste management and oversight of responsibility for packaging placed into circulation. The requirement to accurately report used packaging applies to every business operating in the food service industry, without exception. Thanks to this tool, governmental control authorities can closely monitor the amount of waste generated and take specific actions accordingly. The food service industry has been included under the BDO obligation as a sector that generates significant amounts of waste.

The significance of BDO for the food service business

If you run a food business, restaurant, food truck, or café, understanding the role and importance of BDO (Database of Products and Packaging and Waste Management) is crucial for the growth and stability of your business. Meeting BDO requirements is not only a legal obligation but also a way to save time and avoid unnecessary costs that may result from potential fines for non-compliance.

Build a positive image of the company
Companies that effectively submit their data to the BDO system support the implementation of the national waste management policy. This, in turn, contributes to the improvement of environmental quality and the efficiency of recycling systems across the country. Therefore, complying with regulations not only demonstrates a responsible approach to conducting business but also helps build a positive brand image. Customers are increasingly paying attention to whether the companies they work with care about the environment.

The obligation to join and comply with the BDO system requirements can bring tangible benefits to your business, including increased customer loyalty, acquiring new clients, and improving relationships with local communities. In the long run, companies that actively engage in environmental protection may gain a competitive edge in the market, which is crucial in today’s world, where consumers are becoming more aware of their choices.

The most common challenges of implementing BDO in the food service industry

Problems with collecting and managing data

One of the biggest challenges faced by food service businesses is the effective collection and management of data related to used packaging and waste. This data is absolutely crucial and fundamental for the proper implementation and compliance with BDO requirements.

Entering all information into the system can be time-consuming and complicated, especially for small businesses that do not have the necessary technical resources or a team of specialists. This process requires not only accuracy but also attention to detail to avoid mistakes that could lead to serious consequences. Additionally, errors in data can result in non-compliance with regulations and potential financial penalties, which may affect the stability and reputation of the company. Therefore, effective data management is crucial to ensure compliance with regulations and optimize business operations in the long term.

Compliance with laws and regulations

Food service businesses are often caught off guard by changes in regulations and obligations they must meet. Regulations regarding BDO are also subject to regular updates. Therefore, businesses in the food service industry struggle to keep information up to date. However, failing to comply with these regulations can result in serious legal consequences, including severe fines or even the closure of the establishment. For this reason, restaurant and catering business owners must constantly update their knowledge of BDO. Moreover, they are required not only to stay on top of changes in regulations but also to adjust their practices to current standards to avoid potential legal issues.

Costs and resource allocation

The implementation of BDO involves specific costs, both financial and time-related, as regularly fulfilling BDO obligations takes time – either yours or that of the employee assigned to this responsibility. Every business must allocate resources for this, just like other obligations such as accounting, Social Insurance Institution (ZUS) settlements, or tax office requirements. For many small businesses, these costs can be a significant burden, as well as a challenge that can affect their financial liquidity and growth. Therefore, it is important for food service business owners, when planning business costs, to factor these expenses into their plans and seek effective solutions that can minimize these expenditures.

How a food service entrepreneur can overcome the BDO challenges

How can a food service entrepreneur overcome the BDO challenges? Implementing the BDO system can be a challenge for food service entrepreneurs. However, with the right preparation and tools, managing BDO can be easy. What can help your business comply with BDO?

Technologies for effective data management

Using modern technologies can significantly simplify the process of collecting and managing data. Waste management systems and product monitoring apps can automate many tasks, reducing the risk of errors and saving time. Investing in the right software can bring long-term benefits and facilitate compliance with regulations.

Collaboration with suppliers and companies specializing in BDO services for the food service industry

Effective collaboration with companies specializing in BDO services for the food service industry facilitates successful implementation and compliance with BDO regulations. Such companies can provide information and solutions that streamline data collection, data submission, and the fulfillment of all obligations.

Training and acquiring up-to-date knowledge to ensure compliance and optimal use of BDO

Regular training for employees and owners is essential to ensure compliance with regulations and optimal use of BDO. Educating everyone who helps run your business in data collection and management, as well as in compliance with regulations, can help avoid mistakes and penalties. Investing in training will bring benefits not only in terms of compliance but will also increase the efficiency of your business operations.

The future of BDO in the food service sector

Implementing BDO is already an integral part of every food service business. In the future, we can expect even more emphasis on compliance with regulations related to waste management. Companies that are already investing in the right actions and tools to meet BDO requirements will have a competitive advantage and will be better prepared to adapt to future challenges related to BDO in the food service industry.

The implementation of BDO in the food service industry has forced entrepreneurs to take specific actions. However, it is not enough to simply meet all the legal requirements imposed by regulations. The process of reporting the quantity of packaging placed on the market is an ongoing process that will require tracking changes and keeping up with updates.

BDO for the food service industry – it can be easier

Remember that it is crucial that the BDO requirements do not become too much of a burden for you, after all, you are running a business that is supposed to generate profits. The reporting requirements can be stressful and burdensome, especially for small businesses. That is why it is worth using the bdomat tool, which significantly simplifies the reporting process to BDO by automating many routine tasks and eliminating the risk of errors. Take advantage of the expertise of BDO specialists to effectively handle the challenges that come with BDO.

Don’t wait – improve efficiency today.

Implementing BDO is not only a necessity to comply with regulations and a way to avoid penalties, but also an opportunity to improve efficiency and increase the competitiveness of your food service business. You must remember that how you handle this obligation will also impact your financial results. Therefore, it is crucial for BDO in your business to work like an automated system: quickly, smoothly, and seamlessly.